Position Information

The Program Manager, Curriculum and Instruction plays an essential role in the academic development of all non-degree programs offered by Sotheby's Institute of Art-New York (SIA-NY). Reporting to the Associate Director for Academics, Non-Degree programs, the Program Manager, Curriculum and Instruction will ensure clear, concise, and timely administration and communication to faculty and staff department wide. Programs include but are not limited to Sotheby’s Summer Institute (pre-college and continuing education), online courses, diploma and certificate programs, and other continuing education programs that may be developed to fulfill the mission of Sotheby’s Institute of Art.

Essential Duties and Responsibilities

Specific duties and responsibilities include the following below. The individual will also be expected to perform all the duties necessary which are customarily performed by a person holding this position. Other duties may also be assigned.

Support the Associate Director of Academics in working with non-degree faculty to ensure that syllabi are standardized across courses in terms of style and format; guide faculty as needed
Ensure that all Sotheby’s Summer Institute syllabi, as well as student and faculty handbooks, and other important documents are uploaded to CANVAS in advance of the program launch
Provide support for faculty, coordinate course readings and rosters, and liaise with the library staff to coordinate readings, copyright etc., as directed by the Associate Director of Academics
Assist in reviewing online course materials and work with online education faculty
Book and confirm approved course-specific events for the Sotheby’s Summer Institute such as museum and gallery visits in a timely manner. Oversee ordering of boxed lunches in collaboration with the Academic Specialist if applicable
Respond to calls on the academic hotline during the pre-college program
Provide daily updates during the Summer Institute concerning any schedule or site visit changes, or student and faculty issues that arise, provide a point of contact for students, faculty, and staff amongst the different programs
Maintain meticulous records tabulating all academic program expenses
Work with the Associate Director of Academics and the Associate Director of Operations, Non-Degree Programs to oversee the Academic Lounge and ensure that all courses are staffed appropriately each day; that Master Teachers have schedules for class observations and Writing Center coverage; and that any required SIA-NY academic evening events (e.g. College Application Nights and Portfolio Nights) are appropriately staffed; assist in staffing, as needed
Support the Associate Director of Academics in collaboration with the Non-Degree Program Manager in preparation of CAMS schedule and materials for the online application setup
Plan, prepare, and track faculty handbook compliance, in conjunction with HR and finance
Liaise with Registrar, Director of Administration and students regarding Certificates of Completion through Accredible, transcripts, credit at home institution, formal letters of completion, etc.
Work with faculty and staff within the pre-college program to ensure the timely issue of written evaluations to students and families, after the evaluations have been approved by the Associate Director of Academics
Assist in classroom observations to ensure high quality programming
Work with stakeholders to evaluate program success and refine for the future
Attend weekly planning meetings for all programs

Knowledge and Abilities 

The requirements listed are representative of the knowledge, skills, and ability required to perform this job successfully.

Highly productive, able to work effectively on a variety of projects simultaneously
Demonstrated project management skills, especially working across diverse teams and corporate cultures
Excellent organizational and administrative skills with the ability to anticipate, improvise, and adapt for optimal resolutions: detail-oriented and proactive/self-starter
Outstanding interpersonal skills/highly collaborative: work well within a team environment to plan, implement, and troubleshoot; as well as maintain composure in stressful situations, make sound judgments, and work under deadline pressure
Proficient in Microsoft Office: Word, Excel, Outlook, and PowerPoint
Proficient in/willing to learn the following systems, along with others that may be used:
CANVAS learning management system
DocuSign and BambooHR management systems
EvalKit and Accredible evaluation and certificate systems
EventBrite event planning systems
Boardingware student management system

Additionally, the individual must:

Demonstrate professionalism and diplomacy in interpersonal relationships
Support and embrace diversity and inclusiveness
Be present in the office and comply with regular weekday (Monday-Friday) attendance during core business hours
Be available to work additional hours, as needed
Be available to travel locally as needed

This position has a demanding schedule and will require work on evenings and weekends during the June and July Summer Institute sessions.

Education, Work Experience and/or Licensure

The Program Manager, Curriculum and Instruction must have a bachelor’s degree in art history, art business/management, or a related field, as well as prior experience with formal or informal youth or continuing education programs. A master’s degree is preferred. US Citizenship or Permanent Residence Status is required.

Language Skills

While no special language skills are required for the position, given the nature of the broader organization and the spirit of the educational offerings, applicants must be capable of upholding the highest standards of written and spoken English.

Physical Demands

The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of their job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to sit, stand, walk, travel up and down stairs, crouch, stoop, and reach.
Ability to lift up to 25 lbs.
Ability to travel extensively within the broader New York City area

Work Environment

The work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of the job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of a basic office/academic environment.

The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. SIA-NY reserves the right to modify this job description in its sole discretion.

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